Your personal information
This notice explains more about how we use your personal information.
- What information we collect about you
- How we use your information
- Information we may share with other organisations
- Information processed abroad
- How long we keep your information
- Accessing your information and other rights
- How to object or withdraw consent
- How to contact us
- How to complain
What information we collect about you
The University of Lincoln collects personal information about you when you set up a creative showcase, including your name, the course you study and a brief description of yourself.
We also collect personal information in the form of a name and email address from anyone who submits the site Report form.
How we use your information
We use the information from the Showcase creation form to set up a showcase on your behalf and identify the work shown as yours. We also use the information collected to allow us to categorise your showcase by the course that you study and to enable archiving or deletion of sites in the future as necessary. Our legal basis for this activity is your consent, which you can withdraw at any time.
We use the information from the Report form to enable us to contact the person submitting and communicate with them about any issue raised.
The information gathered will not be used for any other purposes.
Information we may share with other organisations
We will not share your information with any organisation, although the information will available publicly as part of the service you are participating in.
If you believe that your data may have been compromised in any way then please contact us via firstname.lastname@example.org.
Information processed abroad
None of the information gathered is processed beyond the European Academic Area.
How long we keep your information
We will retain the information gathered for no longer than two years.
If you access additional University services these may keep a record of your contact and will provide you with details of how long they keep your information.
Accessing your information and other rights
You have a number of rights relating to your personal information. These include:
You have the right to request a copy of any personal information we hold about you. If you would like a copy of any of your information please contact us using the details below. The team will process your request within a month.
If you have provided information on the basis of your consent or for a contract then you can request a digital copy so you can send it to another organisation.
If any of the information we hold about you is incorrect or incomplete then please let us know. You have the right to have your information corrected so that we hold accurate records about you.
This is also known as the right to be forgotten. You can request that your personal information is erased if it is no longer necessary for the University to keep it, or you withdraw consent that you have previously provided, or you object and there is no overriding grounds to keep it or if it is unlawful to continue to keep it.
You can request that the use of your personal information is limited to storage only and that we use it for no other purpose. This applies where you contest the accuracy of the personal information we hold, or our use of the information is unlawful, or we no longer need the information except in relation to legal claims, or you object to the use of your data and we need to verify whether or not our purpose for keeping it overrides the grounds of your objection.
To contact us regarding your personal information, please use the site Report form in the first instance. If you need to follow up on a query or contact us about any other issue, then please email email@example.com.
You can also contact the University’s Information Compliance team by email on firstname.lastname@example.org or by post at: Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
How to object or withdraw consent
If you object to our use of your personal information then we must stop unless we can demonstrate compelling legitimate grounds for continuing. Please complete and submit the site Report form explaining your objection.
If you have provided your consent for the use of your personal information then you can withdraw this consent at any time via the site Report form.
How to contact us
For general enquiries please call 01522 88 2000 or write to University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
You can find contact details for individual teams and staff by visiting http://staff.lincoln.ac.uk.
If you have a general query about your personal information rights then please contact the Information Compliance team by email on email@example.com or by post at Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
How to complain
If you feel that we have let you down in relation to your information rights then please contact the Information Compliance team by email on firstname.lastname@example.org or by post at Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
You can also make complaints directly to the Information Commissioner’s Office (ICO). The ICO is the independent authority upholding information rights for the UK. Their website is ico.org.uk and their telephone helpline number is 0303 123 1113.